Vehicle history
What happened to a vehicle stays with that vehicle
Every report sits dated against the vehicle it is about: what is open, which defects you have accepted, and what has already been repaired. Whoever scans the sticker reads it.
The record
The record opens with the same sticker
Scan the sticker on vehicle 2174 and you see what is open, which defects are marked as known, and, below that, what was repaired before. All of it dated, so “since when” stops being an argument. It is also why the same dent is not reported again every shift: the driver can already see it there.
Per report
What each report carries
What was reported and in which category, which side of the vehicle, the priority it was given, who filed it and when, who it was assigned to, when the work started and when it was finished. Where a repair cost was entered, that is on it too.
Exporting
The export is a CSV of reports, and nothing more
The vehicle’s own page has an export button that takes exactly that one vehicle; under Import/Export you take the whole fleet at once. You get a CSV with one row per report and the columns above.
What is not in it: the photos, what was written down when the report was closed, the timeline of status changes, and the odometer readings. Those stay in the app. We would rather say so here than after you have forwarded the file to your leasing company.
Questions
How do I show a damage was already there?
Open the vehicle and the report is where it was filed, with its date and the photographs taken at the time. That is a dated record rather than a forensic one, and it is worth being exact about the difference — but it is the difference between believing a scratch was already there and being able to show the day somebody photographed it.
Does it track what a repair cost?
If your firm switches it on. Repair cost is a field on a report and a column in the export, off by default, so a firm that would rather not have spend sitting next to the damage simply does not have it.
How far back does a vehicle’s record go?
As far back as its reports. Closing one does not take it off the vehicle — a finished repair moves down the page rather than off it, which is what makes the record worth keeping when a vehicle changes hands or goes back to the lessor.
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See it on your own fleet
We set new companies up by hand, so a demo starts with your vehicles and your depots rather than a sample account.